Zoom remains popular for video conferencing during the pandemic.

Zoom has made security upgrades after the initial controversy.

Here are eight additional tips to achieve better Zoom security and management for your vide conferencing:

[1] Use a password:

- only participants with the meeting ID and password may join in

- remove the password from email invitations; deliver it separately to each participant

[2] Disable the “joint before host” feature/option:

- as host, only you should control who participates using a verified Zoom account and log in

[3] Disable file sharing:

- use the Chat function to do so

- use alternative ways to deliver or exchange e-records

[4] “Lock the meeting”:

- when all participants have jointed, “lock the meeting” to prevent uninvited guests from crashing

[5] Adjust your settings to only those necessary for the specific meeting:

- disable chat, screen sharing, file sharing, annotation and whiteboard features, unless they are necessary for the specific meeting

- if not disabled, monitor them closely as the host

[6] Use and promote netiquette at the outset and throughout the meeting;

- consider using a checklist to manage the meeting and record the events during the meeting

[7] Recording the meeting:

- only with the consent of each participant, which needs to be recorded

- speak with Zoom to verify where the meeting will be stored in the “cloud” to ensure privacy and security is maintained

[8] Watch for and download/install Zoom updates and upgrades – refresh your settings before each meeting.

Thank you for reading this - Broghan Dean of WARDS LAWYERS PC.

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This WARDS LAWYERS PC blog is for general information only. It is not legal advice, or intended to be. Specific or more information may be necessary before advice could be provided for your circumstances.

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